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Productivity

Do You Live By The Acronym CANI?

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Do You Live By The Acronym CANI?

Have you ever noticed how few people improve their lives? I don’t mean simple natural and even accidental tweaks.

I’m talking about noticeable, tangible improvements.

When I first heard this acronym, I was young and really didn’t understand not only what it really meant but how important it would mean the rest of my life.

I was listening to a cassette series (yeah, I just dropped the word cassette) by Tony Robbins and I absolutely loved it.

I was in my twenties, ambitious, and hungry to learn. The only problem is life hadn’t really challenged me yet and my responsibilities were limited.

But as I got married, had children, changed jobs and basically grew up, I found this acronym became much more of a challenge.

So, you ask, what is the acronym?

CANI = constant and never-ending improvement

You choose the category. And it may be a different area each day. But it’s four letters you choose not to live without once you truly own the acronym.

Here are 3 Key Observations About CANI:

 

1. Improvement Doesn’t Happen By Accident

So little happens on accident especially anything that deals with growth.

It’s not something that you can do when you “have time.” When has anyone ever “had time?”

Don’t believe me?

Have you read, worked, or learned a new skill every time you had time?

Time is relative and always fills itself with ease. It takes the path of least resistance.

So, if the strategy is “I’ll improve when I have time (aka: on accident), good luck with that. It’s in word only not in true application you will improve.

We just need to accept that improvement is just not going to happen all by itself.

2. Improvement Isn’t a One Time Occasion

This may be the case for some people. They learn something because they have to and they’re good. They had their fill.

Take a new job or role for example. The learning curve is high but eventually you figure it out and it’s easy to go on auto-pilot.

But for those committed to “constant and never-ending” improvement, it’s a daily process.

This is just too much work for most people. And hence why most people just stay the same. They log another day off their life with the only gain is their weight.

I’ve not only accepted but embraced that improvement is a consistent process in my life. I desire it and look forward to it.

I can sense when my learning has diminished. It’s like being parched and longing for water. I will sneak even 10 minutes to read something to grow and challenge my mind in some way.

Improvement once in awhile is obviously better than nothing. But it’s like having a healthy salad “once in awhile.” There’s benefit but not what it could be with consistency.

3. Improvement Does Require a Plan

 If you’re truly serious about CANI, it’s going to require a plan. Remember, it doesn’t happen on accident and it’s not a one time occasion.

Let me give you an example. Every day for my early morning rhythm, I journal, read my Bible then spend 30 minutes reading a book. My reading time is vital to my day getting off to a great start.

I also schedule 30 minutes within my day for a learning block. It usually consists of going through an online course or simply reading to develop my potential.

Often I’ll listen to an audiobook while I run or bike for 30 minutes. This is a GREAT way to improve both the body and the mind.

But none of these examples happen on accident nor a one time occasion. They’re part of a growth plan to improve on a daily basis.

They’re intentionally entered into my schedule every single day to make them a constant and never-ending part of my life. CANI in daily practice.

So, do you have a growth plan? If I were to ask you to spell out in detail how you will improve this week, how would you respond?

I encourage you to really think through a growth plan which is a system to implement CANI. You would be surprised of the value of using Think Space to create a growth plan.

Closing Challenge…

Most people would say they’re learners and they improve themselves most of the time. But is it really true?

If I were to look at their schedule over a one month period of time, what would I find? Would I see a pattern of intentional growth or a spot here and there?

Motivated, busy professionals must fully commit to a life of “constant and never-ending improvement” to reach their potential. There is no other way.

So, do you really live CANI? Do you want to?

If so, accept that it won’t happen by accident, it’s constant, and requires a plan.

How much better and richer your life will be as a result of living a life of constant and never-ending improvement!

Closing Questions…

What if you lived your life asking “how can I improve my life today?

What if you ended your day by evaluating “how did I improve today?

Written by Bryan Buckley · Categorized: Productivity

Six Engaging Questions to Measure the Quality of Your Day

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Six Engaging Questions to Measure the Quality of Your Day

 

How many times do you find yourself just going through the motions of your day? Then the next day. Then the next week. Month.

I do not like looking back at a day or especially a week and try to remember what happened. Why? Because the day just happened. I wasn’t really there and definitely not engaged.

But what if we could measure the quality of your day? Could it break the cycle of going through the motions and even better, help me be more engaged in my day?

I just finished a great read called Triggers: Creating Behavior That Lasts, Becoming The Person You Want To Be by Marshall Goldsmith.

The book is packed with useful information and was a good audiobook for me to listen to during exercise every morning for 30 minutes. I knocked out the book in 10 days.

51aFmACxVjL._SX329_BO1,204,203,200_

The author coaches executives and has found when his motivated, busy professionals implement six engaging questions, they were far more conscious of their productivity and calling their day a true success because the quality of their day dramatically increased.

He made one seemingly minor change to the front of his questions from “Do I” to the words “Did I” and specifically to “do my best.”  This changed everything.

Here Are Six Engaging Questions to Measure the Quality of Your Day

 

Q1- Did I Do My Best to Set Clear Goals?

Since a majority of people just go through their day, having clear objectives is key for productivity. Did we provide clarity in the direction of the day by setting clear goals?

If the day started with clear goals, the quality of the day almost always ends positively.

Q2- Did I Do My Best to Make Progress Toward My Goals?

Teresa Amabile in her book called The Progress Principle did research that has shown that employees who have a sense of  “making progress” are more engaged than those who don’t.

The Progress Principle Cover

Marshall Goldsmith responded, “We don’t just need specific targets; we need to see ourselves nearing, not receding from, the target.”

The quality of our day increases if we see we’ve made progress in whatever we worked on within our day.

Q3- Did I Do My Best to Find Meaning?

We want to be part of something bigger. And even if our job is not saving the world in some way, we desire to be doing something meaningful.

We can even find meaning in something else we do within our day but we long for meaning and purpose within our day.

But we need to ask the question. The natural route is to simply go through our day and do our deal. It’s not looking for meaning. This question will challenge this pull towards meaning and not coasting through life.

Q4- Did I Do My Best to Be Happy?

If our work is meaningful but we’re unhappy, we feel like martyrs and have little desire to stay in such an environment, Marshall Goldsmith continued.

According to Daniel Gilbert in Stumbling on Happiness, we’re lousy at predicting what will make us happy. We always assume the source of happiness is “out there” in other things.

Stumbling on Happiness Cover

Only when we take responsibility for our own happiness and quit waiting for someone or something to to bring us this joy do we find happiness on our own.

Why not strive to be happy within our day? What a difference it would make not only for us but for our co-workers and family!

Q5- Did I Do My Best to Build Positive Relationships?

The Gallup company asked employees “do you have a best friend at work?” They found the answers directly related to engagement.

If we’re active in relationships, we will be more engaged in what we do and ultimately be more fulfilled within our day.

This question is pro-active. We must build these relationships and people will ultimately add to the quality of our day.

Q6- Did I Do My Best to Be Fully Engaged?

This is on us and only us. No one can control our level of engagement within our day.

As Marshal Goldsmith added, “It’s a self-fulfilling dynamic: the act of measuring our engagement elevates our commitment to being engaged and reminds us that we’re personally responsible for our own engagement.”

Shouldn’t this be a major goal to be engaged in everything that happens within my day? I don’t want my day completely filled with people and things that I don’t want to be part of my day. I want to be alive and engaged to maximize the quality of my day.

Closing Challenge…

After 2500 participants used these daily questions for ten consecutive days, the results were incredibly positive:

  • 37% participants reported improvement in all six areas
  • 65% improved on at least four areas
  • 89% improved on at least one area

Just after a short amount of time, people improved in the areas in which they reflect and measure. So can you.

Are you doing your best within your day? I don’t mean looking at others but for you. Did you do “your best?”

These questions do not require a lot of time at all but can produce exponential results for the time invested.

What if you looked back at your day and began to measure the quality by reflecting on “if you did your best” in these key areas then made the necessary adjustments the following day?

Imagine where you could be in a week, a month, or year to meet your potential!

Closing Question…

Are you willing to improve the quality of your day by asking these or a variation of these questions each day?

 

Written by Bryan Buckley · Categorized: Productivity

How To Triple Your Weekly Productivity With One Master List

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How To Triple Your Weekly Productivity With One Master List

10 Steps to Creating and Implementing the Master List Method

 

My mind seems to go a million miles an hour and rarely shuts down. There is a lot of good in this, don’t get me wrong.

But there is also a lot of bad that comes as a result and it’s the gift that keeps on giving!

I have thoughts, ideas, and to-dos that I need to get out of my head and on to something in order to execute on or simply not lose them. Minor detail, right?!

I’m Bryan and I’m a productivity junkie. No secrets here. Since time is my most valued resource, I do everything I can to maximize this gift which once lost, can never be returned.

So this sent me on a quest to solve this elusive challenge to track the details of life that were critical to my success.

Do you struggle in this area? Have you ever had an idea or written something down and simply cannot find it? Insert frustration story here.

I stumbled upon a book at Barnes-N-Noble while on business (love losing an hour looking for new books) called Organizing for Success by Kenneth Ziegler: Get Two More Hours Out of Each Work Day! (great sub-title – I want that!)

Organizing for Success Cover

This book has a ton of great content which I’ll write about in future posts, but one concept was worth the price of the book and would be the answer to my consistent daily struggle with details.

The concept is called A Master List.

Huh? Please define.

A Master List is one central location where you will keep all the possible activities, notes, action items and so on from one week.

It’s a combination of a daily list (for that day only) and a traditional to do list (scratch sheet with ongoing things to accomplish).

The ultimate purpose is to get everything “out of your head” and into one central location.

Let’s start with getting a “visual of the suspect”:

Master Task List Productivity Tool

Here’s How to Create and Use a Master List:

1. Create a Master List of Your Own – you can get the rights to the list by purchasing the Organizing for Success book which gives the web address for the original template (highly suggested) or create your own based off of the above image to get started immediately

2. The Master List is Only Re-written Once a Week – this is a better glimpse of your productivity for any given week and you can look back at the entire week holistically (like a complete game, not just a quarter)

3. Make sure the first word of each note you write tells you what the activity is – email Ben, call Rod, research prospect, etc.

4. List the Batch Type – Email = E / Phone call = C / Web Activity = W

5. List the Due Date – W24 (W = Wednesday / # = actual date)

6. List when the task is completed in the DONE category

7. Use the notes section to add color to any of the required tasks – This sheet is not designed to be pretty but effective.

8. Don’t prioritize the Master List – this is a working document that is more time-based than priority-based. You will choose Your Most Important Task and Your Top Three tasks for the day from the Master List.

9. Batch Similar Tasks Together – let’s say you have 30 minutes and you choose to take all of your E tasks (emails) to knock out as many emails as you can in 30 minutes. You simply look for all those similar activities and do them at one time. They’re easy to find because they’re on the list.

10. Create a WORK Master List and PERSONAL Master List – the author and I disagree here. Let me tell you why. I tried it but found myself SO tempted to see a personal item when at work and justifying “it will just take a minute” and lose myself in the personal action items. I created two identical lists one marked WORK in the top left corner and one marked PERSONAL on a separate sheet. I color-coded that box so I can know instantly which list is what at a quick glance.

Bonus Suggestions: (at no additional charge)

  • At the end of the week, staple all of the sheets from the week together, put it in a file labeled for that week and use it as a reference in the future. I’ve found I need to go back to find details rather often and organizing by the week makes it SO much easier to find.
  • Skip lines between each entry to allow room for notes and added details. 
  • If you send an email or voice mail but haven’t received a response, put a check mark in DONE but it’s not compete until you get a response in which you can put a circle around the check mark to signify the task is officially complete. This will help you know what needs follow-up.
  • I put my two Master Lists on a clear clipboard on the corner of my desk and refer to them ALL of the time. Most of all, it allows me to get “stuff out of my head” and in one centralized location to know the following:

WHAT exactly I did with my time

WHEN I did it and

WHERE I left off!

  • This also makes is simple to close your day which I call CASH OUT. You simply look at your Master List and can easily plan ahead to move action items to tomorrow’s must do
  • Lastly, accept the reality you’re not going to complete EVERYTHING on the Master List. This was freeing to me because I want to accomplish any and everything I write down. It’s a GAME PLAN only in a centralized location.

Closing Challenge…

You may have a working system for your right now. Kudos. You may be in need of some overdue assistance. You may be curious and always looking to improve your productivity. Or you may desperately need a solution and right now!

This works for me and my wiring. I tried it, tweaked it, and now couldn’t live without it.

You must find a successful method to track your action items that becomes an effective system.

Click To Tweet

I challenge you to purchase the book, download the worksheet, make it your own, and give it a solid attempt for a minimum of two weeks.  Implement something as a result of this post.

Closing Question…

How could you benefit from implementing the Master List Method?

 

Written by Bryan Buckley · Categorized: Embrace Better, Productivity

Four Must Ask Productivity Words

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Four Must Ask Productivity Words

Any given day we could move from moment to moment and be completely unaware of any adjustments we could change to make the day more productive.

We just keep plowing forward and then wonder why we weren’t more productive (if we even dare to ask ourselves that question?)

Why though?

Because it’s just SO easy to just Do Life. Every minute, hour, day, week, and month just blend into each other. And we find ourselves asking “Where did the time go?”

This is avoidable. And even correctable. But it doesn’t happen by chance.

There are four words I continually ask myself for nutrition: Make the Healthiest Choice. And they have made a HUGE difference on every meal and snack that I eat now.

But there are also four words I ask myself for productivity. When these four words are asked, I have the opportunity to make instant changes on the direction of my productivity.

Who knew just four words could make such a difference.

Here are the four words:

Return on this Moment

These four words have the power to stop your day in an instant from going down an unproductive path. 

What “Return on this Moment” means is asking is this moment the best use of my time right now.

Here’s a Pre-requisite: AWARENESS!

So many times a change could be made but lacks one major detail: we’re simply not aware in the moment.

In order for these four words to be truly effective, we must learn to be aware. For me, I had these words on a post it note until they’ve become second nature to me.

These four words mean nothing unless I can bring them to mind.

Here are Three Ways to Implement “Return On This Moment”

1. ASK THE QUESTION

Throughout your day you need to train yourself to simply ask the question: What is the Return on This Moment?

This is not natural. Remember, we typically just plow through our day.

To stop and ask this question will be out of habit so you need to put it front and center.

I suggest putting it on your desk in a visible place. Mine is on the left corner of my computer so I’m forced to see if often and train myself to ask the Return On This Moment question.

ROTM Post It Image

Asking “is this the best use of my time right now?” has been huge for me.

It’s possible I could be productive in my current task yet it’s not the best use of my time.

Click To Tweet

2. EVALUATE YOUR ANSWER

Only you know the answer so be honest.

Many times my answer is: “what are you doing right now? Or “how did you lose THIS much time on something that should’ve been done awhile ago?”

The goal of the question is to stop you in your tracks and force you to be accountable for your time.

Once you’ve asked the question, you have the opportunity to look at what you’re currently doing and and evaluate if this is the best use of your time right now.

What needs to change to get a return on this moment?

But I must honestly evaluate the answer of what I’m actually doing right now.

3. ADJUST YOUR ACTIONS

You could ask yourself the question.

You could even evaluate your answer.

But unless you adjust your actions immediately, the question will be of absolutely no value to you.

Let me give you an example.

You’re at your desk working on a project. You remember you needed to return an email so you do.

Then you see a certain tempting web browser open and you look for “just a minute”.

The next thing you know, you see the new Post It Note you had written that simply has the four words “Return On This Moment…”

You ask the question of “what am I doing right now? Is this productive?”

Then if you were to answer honestly, “nowhere close. In fact, I’m so far away from what I was doing, I don’t even remember what I was doing in the first place!”

So, you realize you were working on your project and you refocus and get back to what really needs to get done and get at it.

This is adjusting your actions.

Closing Challenge…

Changing our behavior at any given moment sounds so simplistic. And it truly is simple. But actually doing it is not at all and must become a habit.

In order to be productive at the highest level, you must constantly ask, evaluate, and adjust your actions to be the best Return On This Moment.

Lastly, sometimes you have may a few free moments and asking ROTM should come to mind. How could you use this gift of this time to be productive.

It’s learning to capture each moment with the mindset of the biggest return of your time.

A motivated, busy professional will learn to add these four words into their routine. As a result, productivity will hit a whole new level.

Closing Question…

How can you implement today asking What is the Return on This Moment? (ROTM)

Written by Bryan Buckley · Categorized: Productivity

Why Taking a Break Actually Increases Productivity

 

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Why Taking a Break Actually Increases Productivity

 

Have you ever watched a NASCAR or Indy Car Race and the leading car heads to the pit for gas and a tire change?

On the outside it appears like a waste of time and they actually lose the lead.

But what happens if they push it and push it hoping they make it to the end?

I’ve watched a race where the lead driver blows a bald tire or worse, runs out of gas. Why?

They didn’t take the time for the much needed break.

The same principle is true in our daily productivity.

What appears like a waste of time when 15 more minutes of work could’ve been completed is actuality short-sighted.

But it’s easy to judge and brag on pushing through and being SO busy.

According to Starre Vartan, “In many low-wage jobs, breaks are built-in requirements; if you work in retail, fast food, or at a big box store, there are mandatory breaks — and this is because even large companies (that often don’t even pay their workers a living wage) know that to do our best work, we all need mental and physical breaks, even if just for a few minutes.”

She goes on to say, “The same is true for high-paying and stressful gigs: Airline pilots, surgeons and big-rig drivers are closely monitored to ensure they have plenty of time off from work. “

But this is not the reality to most in the corporate world. Breaks are not required and often not even encouraged. If fact, our coworkers may even make us feel guilty for “taking time to ourselves.”

Is this the best for our overall productivity though?

Here is my definition of a Work Break:

a clean stop of what you’re doing in the short term in order to be more productive in the long term

And a clean stop doesn’t mean checking email or social media.

So why even take this pit stop when you feel like you’re in the lead of the race for the day?

Reason One: Your Mind Gets a Rest

Focus is absolutely critical but also draining. And the more you drain your mind, the less productive it will ultimately be for you.

In a NY Times article, I read “Mental concentration is similar to a muscle”, says John P. Trougakos, an assistant management professor at the University of Toronto Scarborough and the Rotman School of Management.

He goes on to say, “It becomes fatigued after sustained use and needs a rest period before it can recover, he explains — much as a weight lifter needs rest before doing a second round of repetitions at the gym.”

“Try to take a break before reaching the absolute bottom of your mental barrel”, Professor Trougakos says. “Symptoms of needing time to recharge include drifting and daydreaming.”

You may not be able to shut down your mind but you sure can change channels. Think of it as if you went from watching action or drama and switching to the lightness of comedy.

Give your mind this quick rest that it requires and desires. See what happens.

Reason Two: Your Body Gets a Wake Up Call

Your body needs movement especially if you’ve been sitting for a long period of time.

“Workers don’t take enough breaks — especially breaks involving movement”, says James A. Levine, a professor of medicine at the Mayo Clinic. His studies have shown that workers who “remain sedentary throughout the day are actually impairing their health.”

Here’s two ideas I implement often:

Go for a short walk – nothing beats getting the blood flowing through your body. If you can go outside, all the better. Just a five minute walk will do wonders for your body

Get a healthy snack – putting a little fuel in the tank will be good for your body and it’s that changing of the channel of doing something else and giving it something positive  (I highly suggest NOT eating it at your desk – change your scenery and move!)

Your body needs a break just like your mind so find a way to give your body this gift too before you go back into another work time block.

Reason Three: You Need Something to Look Forward to in the Short Term

I like knowing that in a few minutes I can stop whatever I’m doing and take a break.

This is especially true if the task you’re working on is NOT something you enjoy. It’s amazing how you can push forward knowing it will end soon.

If you know you have a few minute break to go for a walk, read a few pages of a book, or have a quick healthy snack, it becomes a reward for staying on task.

I’m a huge fan of mini rewards and this quick hit of delayed gratification packs exponential results for me and it can for you too.

It allows me to really focus knowing a reward of a break to do what I really enjoy doing is coming soon.

It’s now a scheduled time block within my day especially after knocking out one or two of my most important tasks for the day. I aim at one break in the morning and one in the afternoon.

You should try it. You’d be amazed at how much more productive you can be with this simple break strategy.

It’s sprinting all out knowing you can rest before the next run. Your day works a lot like that if you plan it right to be more productive.

Closing Challenge…

You may already be taking a break. If so, are you maximizing it? Are there changes you could do to make the break more effective?

If you’re not, I challenge you to not feel guilty for the few minutes off realizing it will help you be more productive in the long term. And isn’t that what it’s all about anyway?

The evidence is there of why taking a break actually increases your productivity. Now it’s time to figure out why you’re not doing it and how you could implement a quality break into your day.

Closing Question…

When can you insert at least one break within your day?

Written by Bryan Buckley · Categorized: Embrace Better, Productivity

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